Company Picnic: 11 Things to Consider When Planning

Company Picnic: 11 Things to Consider When Planning

The company picnic is a time-honored tradition that helps employees bond and have some fun together outside of the office. Whether you are the HR Director or simply an employee, there are many things to consider when preparing for your next company picnic.

Who to Invite?

When planning company picnic you should invite people who are actually part of the company. It is not a good idea to include suppliers, clients, or competitors. They can make things uncomfortable for your employees and make it difficult to keep the work atmosphere professional.

Consider Hiring Event Planners

Consider hiring event planners because these professionals know how to entertain and impress the people in attendance with creative themes and entertainment . An event planner will be able to find the right entertainment for you and your guests. You can make it a special night for you and your guests. Hiring an event planner is the best way to make sure everything goes as planned.

Decide on a theme or activity that will get people to come out

Consider asking your employees about their experience hosting a family or company holiday party. Let them share their thoughts and ideas with you. You may discover that some of your employees have valuable insights about how to improve the holiday party for everyone. Hiring a professional team to assist you with planning and hosting a successful holiday party will not only save you time, but also ensure that your event is fun and memorable for all your employees and guests.

Check the weather and make sure the location is suitable.

It’s important to check the weather and make sure that the location is appropriate for a picnic. For example, it might not be a good idea to have a picnic when it’s going to rain or if there are weeds in the area. It would be difficult to eat in those conditions.

It would also be difficult to have a picnic when it’s too hot or too cold. If you are bringing food that is hard to eat, you will want to bring plastic utensils and napkins. This can prevent your guests from getting too messy with the food.

Plan a good menu based on the theme.

A good picnic menu should be satisfying and reflect the theme of the event. The most popular salads on a summer picnic are pasta salad, coleslaw, and green salad. For dessert, consider cupcakes.

Fruit salad is another popular picnic dish. You can make fruit salads with canned pineapple, peaches, pears, and other fruits. Make sure to include some finger foods in your picnic menu. Select finger foods that are easy to eat.

Have a variety of food

The key to a good picnic is variety. If you have a lot of people coming, it’s not a bad idea to offer up a few different options for food. This can include things like sandwiches, hot dogs, salads and fruit. Remember to pack plenty of drinks, including water and something for the kids. This could be juice or even soda if they are old enough. Don’t forget to bring plates, napkins and utensils.

Have a variety of Drinks

You never know what people like to drink. It’s best to offer a variety of drinks, such as water, soda, fruit juices, and alcohol. Always keep a supply of ice and cups. We recommend that you do not let your guests drink too much alcohol or consume too many sugary drinks because both will lead to dehydration.

Having too much alcohol at the same time you consume sugar will also lead to hypoglycemia (low blood sugar) which can affect your guests. It may lead to fainting, nausea, and other effects.

Have games and a venue for music

Have a picnic theme that all employees can relate to. It is important to have games and a place for music so people can enjoy their time and not be bored. You can also toss in some cards, Frisbees and other games to keep everyone entertained. Have a no-name brand punch and snack bar. People love to mingle and chat with co-workers, so giving them the opportunity to do so is a great idea. You can also offer games such as volleyball or soccer, which will help break the ice.

Hire an entertainer

Caricature artists, clowns, balloon artists, event artists, trapeze artists, gymnasts, stunt men, magicians , jugglers, circus entertainers, animal trainers, singers, musicians, dancers, comedians are different types of entertainers you could hire for the event. Also you can hire fire breathers, dancing fountains, water show performers.

Add new prizes to your raffle

A raffle, or drawing as it’s also known, is an anticipated highlight of the company picnic and is a staple at most corporate events. Customers and interested affiliates sometimes attend these company celebrations as well. Skip on giving out extra PTO time off this year.

Offer great prizes like the latest technological innovations! Prizes such as certificates, gift cards to some of the biggest retailers such as Amazon or Apple, latest toys manufacturers such as Lego or Disney, money – even televisions and kitchen appliances depending on how big your event/company is – all things that people love to win!

Invite people through a newsletter or an email

Consider who you want to attend and then set up a newsletter and email and send it out to your employees.

Be sure to give your employees plenty of time to read it and answer the questions that are asked. If you would like, you can also print out the newsletter and leave it in the break room for people to read while they are waiting for work.


Food and picnics go hand-in-hand, and you want the event to be memorable for your employees. So, as you prepare for your company picnic, keep these 11 things in mind. We hope you enjoyed reading this article about company picnics, and we hope it helps you to plan a memorable event for your employees and guests.

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